No more “does Thursday work for everyone?” emails that take three days to resolve. Poll the team once, see the best day instantly, and get the meeting on the calendar.
You'll get a shareable link. Drop it into Slack, Teams, or email. Everyone taps their available days in 20 seconds. You see instantly which day works for the most people.
A standup, a weekly sync, a recurring 1:1, or a monthly planning session all have the same problem: the same group needs to agree on a day, over and over. These features make that faster every time.
Tuesdays tend to work best for this group (78% available)
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For a recurring meeting, this hint learns the group's pattern over time so you stop guessing which day usually works.
Healthy score
7 of 8 responded
Know at a glance whether this meeting is on track to land a good day, or whether you need to chase a few more responses first.
Deadline: Thu, Jul 17
Set a response deadline and stragglers see a visible countdown, so you're not still missing two replies the morning of the meeting.
The meeting agenda takes five minutes to write. Finding a slot where the whole team is actually free is the part that eats an afternoon, if you let it drag on by email.
Each teammate opens the link and taps the days they're free. No account, no download, no faff.
A colour-coded calendar shows which days have the strongest coverage across the group. No spreadsheet, no counting.
Beats a reply-all thread that drags on for days. Get the invite out before people double-book the slot.
Create your meeting event
Name it, pick the date range you're considering (next 2, 4, or 8 weeks, or a custom range), and you're done. Ten seconds.
Share the link with the team
Drop it into Slack, Teams, or email, wherever the team already talks. No one needs an account to open it.
Everyone taps the days they're free
Twenty seconds per person, works beautifully between meetings on mobile.
Lock in the winning day
Pick the day with the strongest coverage, send the calendar invite, and get on with the actual agenda.
Whether it's a one-off planning session or a new recurring sync, the same five steps get you a confirmed meeting without the back-and-forth.
Not every day of the working week is equal. Here's the honest ranking:
Tuesday & Wednesday
The sweet spot. Monday's backlog is cleared, Friday's wind-down hasn't started, and focus is highest.
Thursday morning
Still strong. Good for decisions that need to be actioned before the week ends.
Monday
Workable, but expect lower energy while people clear weekend inboxes. Avoid first thing.
Friday afternoon
The default no-go. Attention is already halfway into the weekend and attendance is the least reliable.
For teams spread across time zones, agree the day first using everyone's marked availability, then coordinate the exact time once the day is locked in.
Proposing one time and waiting for objections
Silence doesn't mean everyone's free, it usually means half the group hasn't looked at their calendar yet. Poll first, propose second.
No response deadline
An open-ended request gets deprioritised indefinitely. A clear deadline is the single biggest lever for getting fast replies.
Chasing people individually by DM
It works, but it doesn't scale past a handful of people and it puts the coordination cost entirely on you.
Ignoring time zones until the invite bounces
Confirm the day using everyone's actual local availability, not an assumption about what "morning" means for a distributed team.
Booking around the loudest voice
The person who replies fastest isn't necessarily the person who most needs to be there. Look at the full picture before confirming.
Skipping a recap for people who couldn't make it
A short summary or recording keeps people who had a genuine conflict from falling out of the loop.
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Lock in the day in minutes, not days. Free, no sign-up, nothing for your team to install. Just a shareable link.
Start your meeting poll →