Find the perfect date for your group event
Helping 162,054 events get out of the group chat
Prefer an app? Get WhosFreeWhen on your iPhone.
Coordinating schedules with a group is one of the most frustrating parts of planning anything together. Endless messages, people replying at different times, nobody agreeing. It's chaos. WhosFreeWhen cuts through all of that. Create a free group availability calendar in seconds, share a single link with everyone, and see exactly when your group is free. No sign-up required for anyone, no app to download, and no complicated setup.
More than just picking a date
Once the date's sorted, the rest of the planning lives on the same page, so nothing gets lost in a group chat that scrolls past everyone.
Comments
Keep the whole conversation attached to the event: ideas, questions and who’s bringing what, all in one place.
Which takeaway?
Polls
Put group decisions to a quick vote. Everyone taps their pick and sees the result, with no endless back-and-forth.
Export data
Download the full availability grid as a spreadsheet to keep, share, or drop into whatever you’re planning with.
Bob marked Tue Jul 14 available
2m agoPriya marked Wed Jul 15 unavailable
1h agoTom marked Thu Jul 16 maybe
3h agoAdvanced insights
Group Health scores, availability insights, and a live Activity Log of every update, unlocked with Pro.
Features
Set date range for your friends to add availability for
Quickly say what days you're free
Get a summary of who's free when and when everyone's available
Filter availability to see what day works best
Organiser can remove participants from the calendar
Select specific days of the week for availability
Create polls for group decisions (takeaway, destination, etc.)
Why use WhosFreeWhen?
How WhosFreeWhen works
- 1
Create your event
Give your event a name and pick the date range you want to check availability for. Takes about ten seconds.
- 2
Share the link
Copy the unique link and drop it into your WhatsApp group, text thread, email, or wherever your group hangs out. No account needed to open it.
- 3
Everyone marks their availability
Your friends and family just pick a name and tap the days they're free. No passwords, no forms, no friction.
- 4
Find the perfect date
See an instant colour-coded summary of when everyone is free. Filter by person, spot the best overlap, and lock in a date. Done.
Perfect for every occasion
Planning a birthday dinner with a dozen friends? Organising a family reunion? Trying to lock in the next team social? WhosFreeWhen handles it all, no matter the group size or occasion.
- Birthday parties and celebrations
- Family reunions and get-togethers
- Work socials and away days
- Sports teams and training sessions
- Hen dos, stag dos, and wedding planning
- Book clubs and hobby groups
- Weekend trips and holidays
- Online gaming sessions and movie nights
Whether your group is 2 people or 200, WhosFreeWhen gives everyone a clear, instant picture of the best date, without the back-and-forth. It works on any device, in any browser, completely free. Get started now.
Simple, honest pricing
WhosFreeWhen is free for most people. Pro is a one-time payment - no subscription, no catch.
Free
$0
forever
Pro
one-time · forever
Limited sale was $4.99
| Feature | Free | Pro |
|---|---|---|
| Create group events | ||
| No sign-up for participants | ||
| Availability calendar | ||
| Works on any device | ||
| Active events | 1 | Unlimited |
| Participants per event | 5 | Unlimited |
| Event active duration | 30 days | Never expires |
| Password-protect events | ||
| Group decision polls | ||
| Event description | ||
| Best available dates card | ||
| Advanced availability widgets | ||
| Export responses to CSV | ||
| Send reminders to participants | ||
| Response deadline date | ||
| Confirm date + iCal/Google Calendar |
See what every feature actually does
Limited sale price was $4.99, now only $2
Secure checkout. No subscriptions, ever.