WhosFreeWhen?

Find the perfect date for your group event

Helping 148,875 events get out of the group chat

Coordinating schedules with a group is one of the most frustrating parts of planning anything together. Endless messages, people replying at different times, nobody agreeing. It's chaos. WhosFreeWhen cuts through all of that. Create a free group availability calendar in seconds, share a single link with everyone, and see exactly when your group is free. No sign-up required for anyone, no app to download, and no complicated setup.

Features

Set date range for your friends to add availability for

Quickly say what days you're free

Get a summary of who's free when and when everyone's available

Filter availability to see what day works best

Organiser can remove participants from the calendar

Select specific days of the week for availability

Create polls for group decisions (takeaway, destination, etc.)

Why use WhosFreeWhen?

No sign in
Easy to share
Free
Simple
Works on mobile
Any group size

How WhosFreeWhen works

  1. 1

    Create your event

    Give your event a name and pick the date range you want to check availability for. Takes about ten seconds.

  2. 2

    Share the link

    Copy the unique link and drop it into your WhatsApp group, text thread, email, or wherever your group hangs out. No account needed to open it.

  3. 3

    Everyone marks their availability

    Your friends and family just pick a name and tap the days they're free. No passwords, no forms, no friction.

  4. 4

    Find the perfect date

    See an instant colour-coded summary of when everyone is free. Filter by person, spot the best overlap, and lock in a date. Done.

Perfect for every occasion

Planning a birthday dinner with a dozen friends? Organising a family reunion? Trying to lock in the next team social? WhosFreeWhen handles it all, no matter the group size or occasion.

  • Birthday parties and celebrations
  • Family reunions and get-togethers
  • Work socials and away days
  • Sports teams and training sessions
  • Hen dos, stag dos, and wedding planning
  • Book clubs and hobby groups
  • Weekend trips and holidays
  • Online gaming sessions and movie nights

Whether your group is 2 people or 200, WhosFreeWhen gives everyone a clear, instant picture of the best date, without the back-and-forth. It works on any device, in any browser, completely free. Get started now.

Simple, honest pricing

WhosFreeWhen is free for most people. Pro is a one-time payment — no subscription, no catch.

Free

$0

forever

Current plan
LIMITED OFFER

Pro

$2

one-time · forever

Price going up soon

FeatureFreePro
Create group events
No sign-up for participants
Availability calendar
Works on any device
Active events1Unlimited
Participants per event5Unlimited
Event active duration30 daysNever expires
Password-protect events
Group decision polls
Event description
Best available dates card
Export responses to CSV
Send reminders to participants
Response deadline date
Confirm date + iCal/Google Calendar

Limited time introductory price — going up soon

Secure checkout. No subscriptions, ever.