Everything WhosFreeWhen does beyond picking a date
Finding the date is just the start. Here is a live look at the insights, nudges and shortcuts that get your whole group from “sometime soon” to a confirmed date. Tap any feature to read how it works.
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- Unlimited events & participants
- Password protection & polls
- 1-year event lifespan
$20$9.99 one-time
- Team dashboard of every event
- Attendee list with CSV export
- Custom branding
- Promote co-organisers
- Privacy Mode
Pro features
Recommended date
Saturday, Jun 21
All 5 people are free
Best available dates card
A single, clear answer for which date to pick, right at the top of Insights.
Which takeaway?
Group decision polls
Put the takeaway, the venue, or any choice to a quick group vote.
Hey Sarah, everyone else is free on Saturday June 14 for “Team offsite”! Could you add your availability so we can lock it in?
Copy nudgeSend reminders
Chase-ups that name the person and the date their response could unlock.
Response deadline
A colour-escalating chip showing how long people have left to respond.
Confirmed: Saturday, Jun 21
Confirm date and calendar
Lock in the winning date and drop it into everyone’s calendar in a tap.
Export to CSV
Download the full availability grid as a spreadsheet to keep or analyse.
This event is password protected
Password protection
Add a password so only the people you choose can see the plans.
Team offsite
Full day at the Barn, Thornbury. Casual dress, lunch provided. Bring walking shoes for the afternoon.
Event description
Give participants the context they need right where they mark dates.
Bob marked Tue Jul 14 available
2m agoPriya marked Wed Jul 15 unavailable
1h agoTom marked Thu Jul 16 maybe
3h agoActivity log
A live, scrollable feed of who marked what and when, newest first.
Team features
Custom branding
Your colour and logo on the event, and no WhosFreeWhen footer.
Co-organisers
Promote a participant to help confirm dates, send reminders and manage polls.
🗂️ Team dashboard
Teams dashboard
A shared home for every event you run, plus invite up to 3 teammates to unlock it too.
Free for everyone
Best available weekend
Best available weekend
The Saturday and Sunday with the strongest group availability, side by side.
Good overlap
80% responded, 55% average availability
Scheduling health score
An instant read, from 0 to 100, of how schedulable your group actually is.
Availability by month
See which month has the best overlap before you look at individual dates.
Flexibility by person
Spot the one person who is the scheduling bottleneck at a glance.
Saturdays tend to work best for this group (72% available on average). See all insights
Best day-of-week hint
Surfaces a strong weekday pattern right above the calendar, where it counts.
If Alex fills in their availability, Saturday Jun 14 could be a perfect match for everyone.
What-if analysis
See exactly which missing responder could unlock a perfect date for everyone.
Send your nudge to the group:
WhatsApp and SMS share
Send your nudge in two taps instead of copy, paste, switch, send.
Smart event suggestions
Context-aware name ideas based on the season and the day of the week.
This looks like a summer trip. Set range to Jun 1 - Aug 31?
Seasonal date suggestions
Name a summer or Christmas trip and the date range fills itself in.
90-day window is quite long. Shorter ranges (4-6 weeks) tend to get faster, more complete responses.
Narrow to 4 weeksLong-range advisory
A gentle nudge to keep your window short so responses come back faster.
You haven't marked your availability yet. 6 others already have.
“You haven’t responded” banner
Catches distracted participants before they close the tab.
9am - 6pm · 9 slots per day
Choose your time granularity
Answer by day, half-day, or hour, so the grid matches how precise your plans need to be.
Get started for free
No sign-up required for anyone. Create an event, share the link, and every free feature is there waiting. Upgrade to Pro whenever you need the rest.
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