WhosFreeWhen?

The free bachelorette & bachelor party planner

Find a bachelorette weekend the whole crew can make

You're the maid of honor, the best man, or just the friend organized enough to run it. Before you book a single Airbnb, find the weekend that works for the bride or groom and everyone else. Works the same for bachelor parties.

Free to get started

When are you thinking?

How precise should availability be?

One answer per date. Best for picking a day for a night out or a trip.

You'll get a shareable link. Drop it into the bridal party group chat. Everyone taps the weekends they're free in 20 seconds. You see instantly which weekend works for the most people.

No account for guestsWorks on any phoneAny group sizeReady in seconds

Built for wrangling the wedding party

A dozen guests, a few different cities, and one weekend that has to work for the guest of honor. These features handle exactly that.

Best weekend: May 15 to 16

Saturday

10 of 10

Sunday

9 of 10

Best available weekend

Shows the weekend most of the group can do, Saturday and Sunday side by side, so you can see at a glance whether a two-night trip actually works.

What if…

Priya respondsUnlocks a perfect weekend
Dana respondsNo change

What if analysis

Still waiting on a couple of bridesmaids? See exactly whose answer could unlock a weekend everyone can make, so you know who to chase first.

Hey Priya, add your dates so we can book the house!
WhatsAppText

WhatsApp and text nudges

Send a personalized reminder straight to the friend who hasn't replied, in two taps, without copying and pasting the link.

View all features

Picking the weekend is the hardest part

Everyone has opinions about Nashville versus Scottsdale. The real challenge is finding one weekend when a dozen people with jobs, kids, other weddings and travel budgets are all free. Get that right first.

Easy

Each guest opens the link and taps the weekends they're free. No account, no download, no fuss.

See the best weekend instantly

A color-coded calendar shows which weekends have the most people free. No spreadsheet, no counting replies.

Done in a day

Beats weeks of back-and-forth. Lock in the weekend before flight prices climb and rentals get booked.

How to find the best weekend for a bachelorette party

  1. 1

    Create your party event

    Name it and pick a date range, like the next two or three months. Ten seconds.

  2. 2

    Share the link with the crew

    Drop it into the bridal party group chat or text it around. Nobody needs an account to open it.

  3. 3

    Everyone taps the weekends they're free

    Twenty seconds per person on any phone. Guests can update their answer if plans change.

  4. 4

    Lock in the winning weekend

    Check it works for the bride or groom, pick the weekend with the best turnout, and start booking.

Start planning now

The 5-minute bachelorette party plan

Whether it's a bachelorette or a bachelor party, the plan comes down to six steps, in this order.

  1. 1
    Talk to the guest of honor. Ask about the vibe they want, who must be there, and any dates or activities that are off limits.
  2. 2
    Lock the weekend. Poll the group. One to three months before the wedding is the sweet spot.
  3. 3
    Agree the budget together. Ask privately or anonymously. The budget decides whether it's a local night out or a trip.
  4. 4
    Choose the destination. Pick somewhere that fits the budget and the travel time for most of the group, not just the organizer.
  5. 5
    Book the big things early. Rental house, flights and any reservations first. Collect deposits as you book.
  6. 6
    Plan a loose itinerary. One or two anchor activities a day, plenty of downtime, and a clear plan for getting everyone home safely.
Read the full bachelorette party guide

When should you have the party?

Timing relative to the wedding matters almost as much as the weekend itself:

1 to 3 months before the wedding

The sweet spot. Close enough to feel like part of the celebration, far enough out to recover before the big day.

3 to 6 months before

Good for destination trips. More time to save, and fewer clashes with wedding-week logistics.

2 to 4 weeks before

Doable for a local night out, but tight for travel. Guests may already be spending on the wedding itself.

The week of the wedding

Avoid. Everyone is exhausted, stressed and busy with rehearsals. The guest of honor needs that week to breathe.

Watch out for holiday weekends: flights and rentals cost more, and guests are more likely to have family plans.

Common bachelorette and bachelor party mistakes

  • Booking before checking the date

    A nonrefundable rental for a weekend half the group can't make is the most expensive mistake you can make. Date first, then bookings.

  • Planning the party you want

    It's for the guest of honor. If they'd rather a spa weekend than a club crawl, that's the plan.

  • Ignoring the budget conversation

    Not everyone can afford a flight and three nights away. Ask early and privately, and offer a cheaper way to join.

  • Running the date poll in the group chat

    Fifteen people, forty messages and still no answer. A shared availability link gets everyone's dates in one place.

  • Over-scheduling the weekend

    Back-to-back activities from brunch to 2am wear everyone out. Leave room to relax.

Bachelorette and bachelor party guides

Frequently asked questions

When should a bachelorette or bachelor party happen?
One to three months before the wedding is the sweet spot. It's close enough to feel like part of the celebration, but far enough out that nobody is juggling it with final dress fittings, rehearsals or wedding travel.
How far in advance should we pick the date?
For a destination weekend, pick the date four to six months out so people can book flights and request time off. For a local night out, six to eight weeks is usually enough.
Who should plan the bachelorette or bachelor party?
Traditionally the maid or matron of honor plans the bachelorette and the best man plans the bachelor party, but it's increasingly shared with the rest of the wedding party. Whoever leads it, check the date with the bride or groom first.
How do you find the best date for a bachelorette or bachelor party?
Send one shared availability link to the group instead of asking in the chat. Everyone marks the weekends they're free, and you can see which one works for the most people, starting with the bride or groom. WhosFreeWhen? does this for free, and nobody needs an account to respond.
What if some guests can't make the weekend?
With a group of ten or more, someone usually can't. Prioritize the bride or groom and the people closest to them, then pick the weekend with the best turnout. Offering a shorter option, like joining for just the Saturday night, helps include anyone who can't do the whole trip.
Who pays for the bachelorette or bachelor party?
Guests usually split the costs, and the group covers the guest of honor's share. Agree a rough budget before you book anything so nobody feels pressured, and collect money as you go rather than all at the end.
Should it be one night or a whole weekend?
Both are common. A local night out is cheaper and easier for everyone to make. A weekend away feels more special but costs more and needs more notice. Ask the group's budget and availability before deciding.
Is WhosFreeWhen? free?
Yes. The free plan covers one active event for a small group, and nobody responding ever needs an account. Pro is a one-time upgrade if your guest list is bigger or you want extras like polls and reminders.

Ready to give them a weekend to remember?

Lock in the weekend in under 24 hours. Free, no sign-up, no app for your guests to download. Just a shareable link.

Start your party poll