WhosFreeWhen?

The free group availability poll

Create a group availability poll in 30 seconds

Stop counting thumbs-up emojis in a group chat. Send one link, let everyone mark the dates they're free, and see the best date the moment the last reply comes in.

Free to get started

Or pick a common type:

When are you thinking?

How precise should availability be?

One answer per date. Best for picking a day for a night out or a trip.

You'll get a shareable link. No one needs to sign up to respond, and you'll see who has answered, who hasn't, and which date is winning as replies come in.

No account for respondentsWorks on any phoneNo sign-up to respondReady in seconds

Create a poll in 30 seconds

  1. 1

    Name your poll

    Give it a name and, optionally, a date range for your group to choose from.

  2. 2

    Share the link with your group

    Drop it into WhatsApp, email, Slack, or wherever your group hangs out. No account needed to open it.

  3. 3

    Everyone marks their availability

    About 20 seconds per person, whenever they get to it. Works beautifully on mobile.

  4. 4

    See the best date instantly

    The poll highlights the date with the strongest coverage automatically. No manual counting.

Start your poll now

What a good availability poll needs

Most polls fail because they only collect answers. A poll built for real groups also needs to help you chase replies and read the result, not just gather it.

See who hasn't responded

Your event page shows who has answered and who hasn't, so you know exactly who to chase instead of re-asking the whole group chat.

Send reminders in a tap

Nudge anyone who hasn't responded directly from your event page, rather than hunting them down yourself.

A clear best-date result

The date (or dates) with the strongest group coverage is surfaced automatically, so you're not squinting at a grid trying to count votes.

No account needed to vote

Anyone with the link can mark their availability. Only the organiser needs an account, and even that's optional to try it out.

Built for mobile

Most people will open your poll from a link in a group chat on their phone, so it needs to work well there, not just on a desktop browser.

View all features

A Doodle poll and When2meet alternative

Doodle and When2meet both do a version of this job well, and plenty of groups get on fine with either. Here's an honest look at where WhosFreeWhen differs, so you can pick what fits your group.

vs. Doodle

Doodle's free plan limits some features behind a paywall. WhosFreeWhen keeps response tracking, reminders, and results free for every group.

vs. When2meet

When2meet's grid is powerful but shows its age on mobile. WhosFreeWhen is built mobile-first, since that's where most of your group will actually open the link.

For a deeper comparison, see our full write-ups on the best free Doodle alternative, the best free When2meet alternative, Rallly alternative and Lettucemeet alternative.

More ways to poll your group

A group availability poll is just one way to use WhosFreeWhen. Depending on what you're organising, one of these might fit even better:

Group availability tool

The general-purpose tool for finding a time that works for any group, for any occasion.

Group availability calendar

A calendar view of everyone's availability, ideal when you want to see coverage across a whole month at a glance.

Work meeting scheduler

Built for teams that need to line up a meeting time without a back-and-forth of calendar invites.

Game night availability planner

For friend groups trying to find a night everyone can make, again and again.

Availability poll guides

Frequently asked questions

What is a group availability poll?
A group availability poll is a shared page where everyone in a group marks the dates (or times) they're free. Instead of guessing from a group chat, you get a clear, visual picture of which date works for the most people.
Do people need to sign up to answer a poll?
No. Anyone with the link can open your poll and mark their availability without creating an account. Only the organiser needs an account, and even that's optional to get started.
How is this different from a normal poll with fixed options?
Instead of picking between three or four pre-set date options, everyone marks every day (or hour) they're actually free across a date range. That means you're not stuck with a shortlist that happens to miss the date that would have worked best.
How do I know who hasn't responded yet?
Your event page shows a clear list of who has responded and who hasn't, so you know exactly who to nudge instead of re-asking the whole group.
Can I send a reminder to people who haven't answered?
Yes. You can send a reminder directly from your event page to anyone who hasn't filled in their availability yet, without having to track them down in a group chat yourself.
How do I know which date to actually pick?
The event page highlights the date (or dates) with the strongest coverage automatically, so you don't have to manually count votes across a grid.
Does the poll work on mobile?
Yes. The poll is built mobile-first, since most people will open your link from a group chat on their phone. Marking availability takes about 20 seconds on any device.
Is it really free?
Yes. The free plan includes one active 30-day availability event for up to five participants, with no ads, card, or sign-up required for responders. Pro supports unlimited participants and unlocks extra organiser features, including group decision polls and reminders.
Can we vote on more than just the date?
Yes. Once the date's settled, you can also run a quick group decision poll for things like the venue or what to order, so scheduling and decision-making happen in the same place.

Ready to poll your group?

Get a shareable link in seconds. Free, no sign-up for anyone responding, and no app to download.

Start your availability poll →