Blog
Tips, guides, and feature highlights for better group scheduling.
31 July 2026
FeaturesChoose Your Time Granularity: All Day, Half Day, or Hour Slots
WhosFreeWhen lets organisers choose how precisely people should answer: a single answer per day, a morning/afternoon split, or hour-by-hour slots inside a chosen window.
Read more →9 July 2026
FeaturesActivity Log: A Live Feed of Every Availability Update
WhosFreeWhen Pro adds an Activity Log to the Availability tab: a reverse-chronological feed showing exactly who marked what, and when, so you never have to guess what changed.
Read more →6 July 2026
FeaturesWhosFreeWhen Teams: One Dashboard for Every Recurring Event You Run
WhosFreeWhen Teams is a one-time $20 upgrade above Pro for clubs, coaches and workplaces: a shared dashboard of every event, custom branding and priority support.
Read more →6 July 2026
FeaturesCustom Branding: Make an Event Look Like Yours, Not Like Ours
WhosFreeWhen Pro lets you set a custom colour and logo on your event page and remove the 'Planned with WhosFreeWhen' footer, so the event looks like it belongs to your club, team or business.
Read more →6 July 2026
FeaturesCo-Organisers: Share the Admin Load on Bigger Events
WhosFreeWhen Pro lets the organiser promote a participant to co-organiser, so they can confirm the date, send reminders and manage polls too, without needing to hand over the whole event.
Read more →30 June 2026
FeaturesThe 'You Haven't Responded Yet' Banner: A Gentle Reminder That Works
WhosFreeWhen now shows a friendly reminder banner to participants who open an event but haven't marked their availability yet, helping organisers get complete responses without extra effort.
Read more →30 June 2026
FeaturesWhatsApp and SMS Share Buttons: Send Your Nudge in Two Taps
WhosFreeWhen now lets you send personalised nudge messages directly via WhatsApp or SMS with two taps, removing the copy-paste-switch-send workflow entirely.
Read more →30 June 2026
FeaturesWhat If Analysis: Know Who to Chase Before Sending a Generic Reminder
WhosFreeWhen's What If panel identifies exactly which participants could unlock a perfect date, so you know who to follow up with and why it matters.
Read more →30 June 2026
FeaturesSmart Event Suggestions: WhosFreeWhen Knows What You Are Planning
WhosFreeWhen now shows context-aware event suggestions based on the time of year and day of the week, making it faster than ever to kick off group scheduling.
Read more →30 June 2026
FeaturesPersonalised Nudge Messages: Give People a Real Reason to Respond
WhosFreeWhen generates targeted chase-up messages that name specific participants and a compelling date, making it far more likely that people actually fill in their availability.
Read more →30 June 2026
FeaturesPassword-Protected Events: Keep Your Group's Plans Private
WhosFreeWhen Pro lets you add a password to any event, so only the people you share it with can view the availability grid and add their dates.
Read more →30 June 2026
FeaturesLong Date Range Advisory: Why Shorter Windows Get Better Responses
WhosFreeWhen now warns you when a custom date range exceeds 60 days and offers a one-click shortcut to narrow it to a more effective 4-week window.
Read more →30 June 2026
FeaturesHoliday Date Auto-Fill: Type 'Christmas Party' and Let WhosFreeWhen Do the Rest
WhosFreeWhen detects holiday keywords as you type your event name and offers to pre-fill the relevant date range automatically, saving time at the start of scheduling.
Read more →30 June 2026
FeaturesGroup Scheduling Health Score: Understand Your Event's Chances at a Glance
WhosFreeWhen now shows a scheduling health score for every event, giving you an instant read on how achievable a good date is given current responses and availability.
Read more →30 June 2026
FeaturesGroup Decision Polls: Settle the Little Choices Without the Chaos
WhosFreeWhen Pro lets you attach quick polls to any event, so the group can vote on the takeaway, the venue, or anything else without a hundred-message group chat.
Read more →30 June 2026
FeaturesFlexibility by Person: Instantly See Who Is the Scheduling Bottleneck
WhosFreeWhen's Flexibility by Person chart shows each participant's individual availability rate so you can immediately see who is hardest to schedule around and plan accordingly.
Read more →30 June 2026
FeaturesExport Responses to CSV: Take Your Availability Data Anywhere
WhosFreeWhen Pro lets you download the full availability grid as a CSV spreadsheet, so you can keep a record, run your own analysis, or drop it into another tool.
Read more →30 June 2026
FeaturesEvent Description: Give Your Group the Context They Need
WhosFreeWhen Pro lets you add a description to any event, so participants understand what they are marking availability for before they fill in their dates.
Read more →30 June 2026
FeaturesDeadline Countdown Chip: Show the Group That Time Is Running Out
WhosFreeWhen now shows a countdown chip below the response progress bar when a deadline is set, giving participants a clear, visible reminder of how much time they have left to respond.
Read more →30 June 2026
FeaturesCopy Announcement: Share the Confirmed Date With One Click
WhosFreeWhen now generates a ready-to-paste announcement message when you confirm a date, so you can tell the group instantly without writing anything from scratch.
Read more →30 June 2026
FeaturesConfirm the Date and Add It to Everyone's Calendar
WhosFreeWhen Pro lets you confirm the winning date and gives everyone an iCal and Google Calendar link, so the plan lands in their calendar instead of getting lost.
Read more →30 June 2026
FeaturesBest Day of Week Hint: See the Pattern Without Switching Tabs
WhosFreeWhen now shows a day-of-week availability hint above the calendar when a strong pattern exists, so participants can make better choices without visiting the Insights tab.
Read more →30 June 2026
FeaturesThe Best Date Recommendation Card: No More Guessing Which Date to Pick
WhosFreeWhen now surfaces a clear recommended date at the top of the Insights tab, so you know exactly which date to pick without scanning rows of data.
Read more →30 June 2026
FeaturesBest Available Weekend Card: Find Your Group's Ideal Weekend Instantly
WhosFreeWhen now highlights the best available weekend for your group in the Insights tab, showing Saturday and Sunday availability side by side so you can pick a weekend in seconds.
Read more →30 June 2026
FeaturesAvailability by Month: Quickly See Which Month Works Best for Your Group
WhosFreeWhen now shows a month-by-month availability breakdown in the Insights tab, making it easy to see at a glance whether June, July, or August is best for your group.
Read more →